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ACCOMMODATIONS

We have provisionally booked a room for you from October 19 and leaving October 24 (5 nights) at the Aspen Lodge at Estes Park Ranch, Resort & Conference Center <www.aspenlodge.net>. Please let us know if you require different dates. Your accommodations (including meals at the hotel) are paid by us, unless you have agreed to pay your own accommodations (full or partial).

Hotel contact information is:
Aspen Lodge at Estes Park
6120 Hwy 7
Estes Park, CO 80517
Telephone: 1 (800) 332 6867 or (970) 586 8133
Fax: (970) 577 5409

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WORKSHOP LOCATION
The workshop location is in the hotel at the Aspen Lodge Conference Center.

VISA INFORMATION

Required documentation for international participants:

—Information for participants from Poland

—Information for participants from Canada

International meeting participants entering the United States will be traveling as a Business or Pleasure Visitor. Participants from the following countries are part of the Visa Waiver Program (VWP) and do not require a visa:
Andorra,
Austria,
Australia,
Belgium,
Brunei,
Denmark,
Finland,
France,
Germany,
Iceland,
Ireland,
Italy,
Japan,
Liechtenstein,
Luxembourg,
Monaco,
The Netherlands,
New Zealand,
Norway,
Portugal,
San Marino,
Singapore,
Slovenia,
Spain,
Sweden,
Switzerland, the
United Kingdom and
Uruguay.

These countries under the VWP are not required to apply for a visa, but MUST:
1. Have a valid passport issued by the participating country and be a citizen (not merely a resident) of that country.
2. Be seeking entry for 90 days or less as a temporary visitor;
3. If entering by air or sea, have a round-trip transportation ticket issued on a carrier that has signed an agreement with the U.S. government to participate in the VWP, and arrive in the United States aboard such a carrier.
4. Have proof of financial solvency and hold a completed and signed visa waiver arrival/departure form (I-94W), on which he/she has waived the right to a hearing of exclusion or deportation. These forms are available from participating carriers, from travel agents, and at land-border ports-of-entry. (Travelers should consult carriers to verify which ones are participating before making travel arrangements.)
5. An official letter of invitation is also helpful when entering the United States. The letter should include the invitee’s name, reason for fist, period of stay in the US, and method of payment of expenses. If you are paying your own expenses, be prepared to show the consular officer that sufficient funds are available for the trip. If the American host is paying the expenses, an affidavit of support may be included. *WE WILL SEND YOU AN OFFICIAL LETTER OF INVITATION UPON REQUEST*

Most foreign travelers will receive an Arrival-Departure Record (Form I 94), which notes the length of stay permitted, when arriving at a US port-of-entry. More information on the Arrival-Departure Record can be found at: http://www.ins.usdoj.gov/graphics/howdoi/visadep.htm#records

Obtaining a business visa
If your country is not under the VWP, you must apply for a business visa (B-1) at the US Consulate in your country before departing for the workshop. Some countries require that you apply in person so please apply for your visa ahead of time.

Polish Citizens wishing to travel to the United States for business purposes such as a business meeting, conference, symposium, or training course must obtain a business visa before departing. Polish citizens may apply without an appointment Monday through Friday from 8:30 a.m. to 12 Noon at the US Embassy in Warsaw, and from 8:30 a.m. to 11:30 a.m. at the US Consulate General in Krakow, except for legal American and Polish holidays. Business visa applicants must present the following documentation at the time of their interview: a letter or invitation from an American company or school (we will provide this letter); Polish business documents, such as a business license and recent contracts; recent tax receipts; and a REGON and PIT. This information and more on obtaining a Business Visa from Poland can be found at: http://www.usinfo.pl/consular/niv/niv.htm

Canadians generally do not require a visa when entering the United States but, at the port of entry, an U.S. Immigration and Naturalization Service (INS) official must authorize the traveler's admission to the US At that time the INS Form I-94, Record of Arrival-Departure is stamped. This information and more on traveling to the US from Canada can be found on the US Immigration and Naturalization Services website at: http://www.ins.usdoj.gov/

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REIMBURSEMENT
If you require reimbursement for your airfare (or any other expense), you must send us a quote before you purchase your ticket. We will only reimburse airfare tickets that have been approved by the meeting organizers. For those participants that have requested reimbursement of airfare, you will receive a travel claim form at the workshop.  These will then be issued by the Natural Resource Ecology Lab at Colorado State University, who will issue your reimbursement in US dollars.

Please make sure that you bring your receipt for your ticket, showing the full price you wish to be reimbursed (including any airport taxes).

**Please note that you must pre-approve with the meeting organizers any travel or ground transportation expense (i.e. train, taxi, parking, shuttle, etc...) in order to receive reimbursement for those costs.**

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