Synthesis of Soil Biodiversity and Ecosystem
Functioning in Victoria Land, Antarctica: An NSF Sponsored
Workshop
April 21-23, 2005 : Jekyll Island,
GA
Travel and Accommodations
Shuttle Information
Meeting Location
If we are funding your Airfare
If we are funding your Accommodations
If you are paying your Airfare
If you are paying your Accommodations
Hotel Contact Information
Reimbursement Procedures
Visa Information
Shuttle Information
Shuttle drivers will meet participants at the baggage claim
exit at the Savannah Airport (there is only one) and will
be holding a sign saying "Victoria
Land Workshop - Jekyll Island."
1:30 p.m. Shuttle
Jackie Aislabie
Roberto Bargagli
Jeb Barrett
Paolo Cavacini
Francesco Frati
Berry Lyons
Timothy Secott
Ross Virginia
6:00 p.m. Shuttle
Jim Bockheim
Craig Cary
Mark Hines
Ian Hogg
Daryl Moorhead
Tony O’Donnell
Polly Penhale
Timothy Seastedt
Ron Sletten
Heidi Steltzer
9:00 p.m. Shuttle
Byron Adams
Pete Convey
Jack Fell
Bill Hunt
Kevin Newsham
Nick Russell
Matt Wallenstein
12:00 a.m. (midnight) Shuttle
Richard Bardgett
David Hopkins
Mark Stevens
Meeting Location
The meeting is being held at the Villas
by the Sea Resort Hotel and Conference Center on Jekyll Island, Georgia, USA
If we are funding your airfare
Please
make your travel arrangements with Ana at Aggie Travel Points,
1-800-231-2928. Be sure to mention that you have a credit
from your previous cancelation due to the hurricane.
You will be responsible for making your own travel arrangements.
We will be using the Savannah/Hilton Head International Airport
in Savannah, Georgia, USA. http://www.savannahairport.com/
If you choose to use our complimentary shuttle service FROM
THE SAVANNAH AIRPORT ONLY, ground transportation will be
provided to the Villas by the Sea Resort on September 15.
Ground transportation from the Villas by the Sea TO THE SAVANNAH
AIRPORT ONLY will be provided on September 19. Please check
this workshop website for further information on where to
meet the shuttle.
If you choose to hire your own ground transportation (non-reimbursable)
you will find information at http://www.savannahairport.com/
*** Please note if you are driving to Jekyll Island: There
is a $3.00 daily parking fee for entrance to Jekyll Island
and a map of the island is available at the toll booth. We
regret that we are unable to reimburse this amount. Maps
and tourist information are also available at The Jekyll
Island Welcome Center, located on the left side of the causeway
before you reach the island. (1-800- 841-6262) http://www.jekyllisland.com/index2.phtml
If we are funding your accommodations
A room will be reserved for you at the Villas by the Sea. http://www.jekyllislandga.com/ Your
accommodation includes a one-bedroom villa plus all meals
and breaks at the workshop. We will attempt to accommodate
those of you who have requested to share a 2 or 3 bedroom
villa. You will be responsible for the cost of any incidental
charges such as (but not limited to) phone calls, room service,
meals outside of the workshop, and alcoholic beverages. Please
plan accordingly.
If you are paying your own airfare:
You are responsible for making your own travel arrangements.
As noted above, the preferred airport for arrival and departure
is Savannah http://www.savannahairport.com/.
NOTE: You are responsible for making arrangements and PAYING
the cost of ground transportation to and from any other airport
or at any other time. If you choose to hire your own ground
transportation you will find information at the airport websites
noted above.
If you choose to use our complimentary shuttle service FROM
THE SAVANNAH AIRPORT ONLY, ground transportation will be
provided to the Villas by the Sea Resort on September 15.
Ground transportation from the Villas by the Sea TO THE SAVANNAH
AIRPORT ONLY will be provided on September 19. Please check
this workshop website for further information on where to
meet the shuttle.
*** Please note if you are driving to Jekyll Island: There
is a $3.00 daily parking fee for entrance to Jekyll Island
and a map of the island is available at the toll booth. We
regret that we are unable to reimburse this amount. Maps
and tourist information are also available at The Jekyll
Island Welcome Center, located on the left side of the causeway
before you reach the island. http://www.jekyllisland.com/index2.phtml
If you are paying your own accommodations
A room will be reserved for you at the Villas by the Sea. http://www.jekyllislandga.com/ The
room rate is $144.00 (USD)/night and includes a one-bedroom
villa plus all meals and breaks at the workshop. You may
also choose to share a 2 bedroom villa with 2 people for
144.00/person/night or with 3 people for 115.00/person/night.
You may also choose 3 bedroom villa with 3 people for $129.00/night/person
or with 4 people for 109.00/night/person. These 2 and 3 bedroom
villas have limited availability, we will do our best to
accommodate your request. The prices for the 2 and 3 bedroom
villas also include all meals and breaks at the workshop.
You will be responsible for the cost of any incidental charges
such as (but not limited to) phone calls, room service, meals
outside of the workshop, and alcoholic beverages. Please
plan accordingly.
Hotel Contact
Information
Hotel Contact Information:
Villas By The Sea
1175 N. Beachview Drive
Jekyll Island, GA 31527
(912) 635-2521 or (800) 841-6262
FAX: (912) 635-2569
Reimbursement Procedures
- We are not able to purchase alcohol with University funds. Please plan accordingly.
- We are not able to pay for personal phone calls from the hotel room or any extras beyond accommodations
Documents / Info required for reimbursements after the trip:
- Passenger receipt stub from the back of the airline ticket, showing the airfare amount
- Original receipts for everything claimed, such as hotel, shuttle, train, etc.
- The currency you would like to be reimbursed with
- Only pre-approved expenses will be reimbursed. If you
have questions regarding this, please contact Holley
Zadeh .
- Reimbursements can only be obtained AFTER the dates of travel, stay, etc., as our accounting office must see proof of the use of good or service (i.e. a receipt or ticket stub) in order to issue a reimbursement check. A travel itinerary is not acceptable.
Visa Information
Required documentation for international participants:
International meeting participants entering
the United States will be traveling as a Business or Pleasure
Visitor. Participants from the following countries are part
of the Visa Waiver
Program (VWP) and do not require a visa:
Andorra, Austria, Australia, Belgium, Brunei,
Denmark, Finland, France, Germany, Iceland, Ireland, Italy,
Japan, Liechtenstein, Luxembourg, Monaco, The Netherlands,
New Zealand, Norway, Portugal, San Marino, Singapore, Slovenia,
Spain, Sweden, Switzerland, the United Kingdom and Uruguay.
These countries under the VWP are not required
to apply for a visa, but MUST:
- Have a valid passport issued by the participating country
and be a citizen (not merely a resident) of that country.
- Be seeking entry for 90 days or less as a temporary visitor;
- If entering by air or sea, have a round-trip transportation
ticket issued on a carrier that has signed an agreement
with the U.S. government to participate in the VWP, and
arrive in the United States aboard such a carrier.
- Have proof of financial solvency and hold a completed
and signed visa waiver arrival/departure form (I-94W), on
which he/she has waived the right to a hearing of exclusion
or deportation. These forms are available from participating
carriers, from travel agents, and at land-border ports-of-entry.
(Travelers should consult carriers to verify which ones
are participating before making travel arrangements.)
- An official letter of invitation is also helpful when
entering the United States. The letter should include the
invitee’s name, reason for fist, period of stay in
the US, and method of payment of expenses. If you are paying
your own expenses, be prepared to show the consular officer
that sufficient funds are available for the trip. If the
American host is paying the expenses, an affidavit of support
may be included. *WE WILL SEND YOU AN OFFICIAL LETTER OF
INVITATION UPON REQUEST*
Most foreign travelers will receive an Arrival-Departure
Record (Form I 94), which notes the length of stay permitted,
when arriving at a US port-of-entry.
Obtaining a business visa
If your country is not under the VWP, you must
apply for a business visa (B-1) at the US Consulate in your
country before departing for the workshop. Some countries
require that you apply in person so please apply for your
visa ahead of time.
Canadians generally do not require a visa when
entering the United States but, at the port of entry, an U.S.
Immigration and Naturalization Service (INS) official must
authorize the traveler's admission to the US At that time
the INS Form I-94, Record of Arrival-Departure is stamped.
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